Posted: Tuesday, January 2, 2018 1:45 AM
Job Description JOB DUTIES AND RESPONSIBILITIES ACCOUNTING CLERK OVERSEE AND DIRECT THE DAY TO DAY ACCOUNTING PROCESS MAINTAIN AND UPDATE THE ACCOUNTING POLICY AND PROCEDURES I. ESTABLISHMENT OF ACCOUNTS PAYBLE – Recording of all valid accounts payable a. Preparation of voucher package 1. Vendor invoice 2. Packing slip 3. Purchase order 4. Requisition 5. Receiving report 6. Authorization of acceptance b. Review of voucher package 1. Verification of invoice totals to purchase order 2. Classify general ledger distribution 3. Assign proper job number to voucher 4. Verify proper approval c. Freight Bills 1. Match invoice with bill of lading and a copy of the related purchase order 2. Voucher sheet should be attached to the invoice 3. Assign proper general ledger distribution 4. Assign proper job cost 5. Associate cost to material as necessary d. COD payments 1. Goods should be immediately inspected by the receiving department 2. Bill of lading, purchase order and vendor invoice should be immediately stamped “paid” 3. Manual checks are to be routed to cash disbursements and signed e. Voucher is entered into Starbuilder for record. f. Prepare check for payment g. File voucher package in payable file h. Reconcile total amounts due to vendors to the general ledger A/P control account 1. Review all unusual entries 2. Periodically reconcile to suppliers records II. PURCHASE CUT-OFF – Assure liability of goods and services are recorded in the same accounting period in which goods or services are provided a. Closing of the A/P records will be delayed to allow receipt of vendor invoices 1. All receipts for the closing period should be processed 2. Receipts that are not supported by and invoice shall be accrued III. RECONCILATION OF ALL PAYABLE BANK ACCOUNTS IV. ADDITIONAL A/P DUTIES a. Set –up vendor information in Starbuilder b. Maintenance of Starbuilder accounts payable data c. Prepare state sales and use tax reports d. Verify and process expense reports e. Vendor calls f. Prepare 1099’s V. PREPARE AND RECONCILE EMPLOYEE RECEEIVEABLE REPORTS VI. PREPARE AND RECONCILE PRE-PAID AND NOTES PAYABLE SCHEDULES I. REVENUE INVOICING – Assure all revenue is recorded accurately and on a timely manner a. Invoicing shall be performed per company policy b. Review sales journal for numerical sequencing – missing invoices will be investigated c. Maintain Job files II. ACCOUNTS RECEIVEABLE – verify records are accurate, complete and maintained in a manner to indicate the length of time the customers’ debt has been outstanding a. Customer calls will be made to verify payment b. Any errors in billing will be immediately reviewed and adjusted as necessary c. Payments, credits and other authorized adjustments will be posted to the corresponding invoices to maintain accurate aging of the accounts receivable ledger III. RECONCILIATION OF ACCOUNTS RECEIVABLE a. Subsidiary ledger will be reconciled to the general ledger monthly 1. Differences will be investigated and resolved 2. Review of credit balances 3. Maintain proper cut-off. IV. RELIEVE RECEPTIONIST AS NECESSARY XI. SPECIAL ASSIGNMENTS AS DETERMINED Company Description Caliber Solutions is a company founded on experience and has brought professional excellence to the electrical trade. We have a superb reputation in leadership, knowledge, talent and a remarkable track record for our clients. Kellye Badon, the owner and president, arrives with a WBE certified company defining her lofty goals of leadership and direction to the electrical industry. Caliber is the market's premium choice.
• Location: Beaumont, Beaumont/Pt Arthur
• Post ID: 72944407 beaumont