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Posted: Thursday, February 1, 2018 10:49 PM

Administrative Associate Sr. 495579 Position Type: Staff Position Number: 495579 Department: Vice President Student Affairs Dept Job Summary/Basic Function: General Description: Performs advance secretarial and administrative support functions in a department or work unit. Incumbents in this position may be required to use and be familiar with specialized terms, practices or systems. Essential Job Functions: This position provides complex administrative support to the Office of the Vice President for Student Engagement. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides first line customer service by greeting and assisting students, parents and guests; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff and the public. Develops and maintains a positive and professional customer service orientation. Utilizes the on-line system for purchasing for student conduct. Assist the Associate Vice President & Dean of Students with student conduct, scheduling appointments, preparing written correspondence, scheduling student conduct meetings and training conduct board, ensuring security of all student conduct files, managing student conduct data system; tracking and preparing files and information as appropriate. Creates and maintains records and filing systems for project files. Will provide information to students involved in student conduct matters. Will provide support to the Greek Life program as needed. Maintains confidentially about all matters within the office. Will maintain and schedule meetings for professional staff, manages the AVP calendar and serves as primary assistant to the AVP . This job title performs related duties as serving as travel coordinator, maintains physical inventory reports and acts as a courier for transport of mail and supplies to/from on-campus centers and departments. Will provide assistance to the Executive Associate as needed. Minimum Qualifications: Job Requirements: Education/License Required: Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate s degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Prefer a bachelor s degree. Experience Required: Over three years up to and including five years of secretarial/clerical experience. Knowledge, Skills & Abilities: Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees. Work requires contacts with coworkers from other organizational units of the University, primarily non-department heads, and students, vendors, and the general public. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature. This position title normally performs their duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. This position requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization. This position maintains and reconciles budgets for the areas under the AVP . Monitors expenditures and performs simple analysis on accounts. Researches discrepancies and prepares spe
Associated topics: academic, accountant i, admin, administrative assistant, administrative assistant iv, administrator, client, coordinator, operational support, public relations specialist


• Location: Beaumont/Pt Arthur

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