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Posted: Monday, January 22, 2018 7:08 PM

Position Information
Posting Number
Position Title
Administrative Associate Sr. #499917
Template Title
Position Type
Position Number
Economics and Finance
Position Summary Information
Job Summary/Basic Function
General Description:
Performs advance secretarial and administrative support functions in a department or work unit. Incumbents in this position may be required to use and be familiar with specialized terms, practices or systems.
Essential Job Functions:
This position provides complex administrative support to department or work unit. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides customer service by greeting and assisting customers; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff and the public. Develops and maintains a positive customer service orientation. Maintains and reconciles budgets for department or unit. Monitors expenditures and performs simple analysis on accounts. Researches discrepancies and prepares special and recurring reports. Creates and maintains records and filing systems for technical, financial and project files. Maintains department or unit filing systems by updating files with new information; retrieving information and files as requested; ensuring security of personnel files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate. Plans and arranges conferences, meetings, and related accommodations. Type s letters, memos, registration forms, badges, etc for conferences and/or meetings. Compiles and disburses information for meetings. This job title performs related duties by serving as travel coordinator; arranging catering for special events. Prepares monthly budget reports; preparing university documents; supervising student workers, to include hiring and training, assigning and overseeing daily duties and special projects, and handling discipline issues; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices. May supervise, monitor, coordinate or provide training for staff. Prepares paperwork related to specialized functions of the department or unit. Researches, summarizes and analyzes information. Calculates statistics and compiles data.
Minimum Qualifications
Job Requirements:
Education/License Required: Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate s degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
Experience Required: Over three years up to and including five years of secretarial/clerical experience.
Knowledge, Skills & Abilities: Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees.
Work requires contacts with coworkers from other organizational units of the University, primarily non-department heads, and students, vendors, and the general public. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.
This position title normally performs their duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.
This position requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
This position maintains and reconciles budgets for the department or unit. Monitors expenditures and performs simple analysis on accounts. Researches discrepancies and prepares special and recurring reports.
Physical Requirements: Sedentary, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
Essential functions or requirements listed above may not be performed in every position with this title, and these essential functions may not include all related duties that might be requested and/or performed.
EEO Statement
Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Preferred Qualifications
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Work Hours
Application Information
Posting Date
Close Date
Open Until Filled
Special Instructions
Associated topics: administrative assistant i, administrative assistant ii, administrative support specialist, information technology, information technology support associate, information technology systems analyst, operational support, secretary, support specialist, support staff


• Location: Beaumont/Pt Arthur

• Post ID: 74116532 beaumont is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018